The Ref Stop

Appointments (official / unofficial)

The Ginger Ref

Well-Known Member
Level 7 Referee
I’d be interested to hear the thoughts of the forum, though I’ve worded this carefully as I know some colleagues from my CFA may have seen this interaction.

A club sent out an email this week to "all league referees" asking if anyone was available to officiate their game next weekend. The email also suggested that there would be many more opportunities to referee for that club moving forward. The ref sec rightly stepped in, explaining that the proper process for assigning referees is through them. Fair enough, right?

However, this is where things get a bit muddied for me, as the email also stated that referees shouldn’t be taking games through these unofficial arrangements.

Without labouring this point too much this year 🤣, when I first qualified, I was essentially left to find my own qualifying games. I relied on Facebook referee groups and contacting clubs directly, which seemed to be the standard and recommended process unless you were already affiliated with a particular club.

From a club’s perspective, there simply aren’t enough referees to cover what feels like 300-400 games each weekend. Inevitably, they have to rely on parents. But many clubs are also aware that some referees might be available at short notice. For example, I’ve picked up games last minute after being contacted directly by teams I’ve officiated for before. I typically block out dates with the league if I’m unsure about my availability to not cause an issue, but sometimes I find I’m free and can still take a game on a Friday or Saturday.

As we all know, thousands of games go ahead every weekend with unqualified referees, qualified "club" referees, and more often parents stepping in. I’m part of a Facebook group where referees regularly take on games "unofficially." We’re talking about Sunday youth football here, where referees are volunteering their time (as has been described on this forum). Is it unreasonable for referees to prefer officiating at a local club just five minutes away, knowing they could potentially referee two or three games in a day, rather than enter the lottery of being sent all over the county to clubs that may not be as welcoming?

I do recognise that this could raise concerns about fairness and potential bias. But, as the saying goes, "life isn’t fair," and I don’t believe there’s a widespread issue of biased or corrupt refereeing at grassroots level 🤣.

To be clear, I have no issue with the official availability and appointment process — I know that when I’m available, I’ll always be assigned a game. If anything, I know my only chance of getting a cup final is by being officially available through the season. However, it does feel like there’s a significant conflict here that needs to be addressed.
 
The Ref Stop
Of the leagues I referee in:

Two don't allocate at all so it's down to the club to sort
One does allocate, but there aren't enough referees to go round and plenty of games are therefore "club/volunteer"
One allocated with almost, but not quite, 100% coverage

In addition to that, I occasionally take games via YesRef but there isn't much space Saturdays & Sundays in my diary with the other four. I can sympathise with a Ref Sec not being happy with a club sending a mass email, or appointing their own ref when ones been allocated (that happened to me, and team got fined and had to pay me fee) but doubt you'd have an issue at all taking games by invitation/request when you can.

Reality round here is that there are nowhere near enough refs at grassroots level (hardly a surprise) around here, so they're all clamouring for refs from a relatively small pools, with the good young-uns quickly, and entirely understandably, moving up the promotion ladder.
 
This is an issue I used to face as a RefsSec, I had pretty good coverage but occasionally couldn't get a referee for specific games. It was down to the home club to find a local referee, clubs generally accepted this and usually found someone.

Where there was conflict was when I'd appointed a referee but the club chose to use their own referee. This wasn't acceptable and a league appointed referee should also take precedence over one found by the home club. Assuming the appointed referee told me their services had been rejected, and they usually did, I'd then have to contact the home club and tell them to accept my appointment. Usually they did, but on occasions they refused to, and a few times I had to get the fixture's secretary to step in and postpone the game.
 
This is an issue I used to face as a RefsSec, I had pretty good coverage but occasionally couldn't get a referee for specific games. It was down to the home club to find a local referee, clubs generally accepted this and usually found someone.

Where there was conflict was when I'd appointed a referee but the club chose to use their own referee. This wasn't acceptable and a league appointed referee should also take precedence over one found by the home club. Assuming the appointed referee told me their services had been rejected, and they usually did, I'd then have to contact the home club and tell them to accept my appointment. Usually they did, but on occasions they refused to, and a few times I had to get the fixture's secretary to step in and postpone the game.
I resigned recently from a league that replaced me with another referee without informing me and I turned up at the game. Needless to say I didn't get a reply to my resignation email to the league. The RefSec has had numerous problems with this particular league to the extent they will not recommend new entrants to sign up. I don't think a lot of folk realise the relationships between RAs and Leagues can be very rocky and it is the teams that play by the rules that suffer.
 
Last edited:
I resigned recently from a league that replaced me with another referee without informing me and I turned up at the game. Needless to say I didn't get a reply to my resignation email to the league. The RefSec has had numerous problems with this particular league to the extent they will not recommend new entrants to sign up. I don't think a lot of folk realise the relationships between RAs and Leagues can be very rocky and it is the teams that play by the rules that suffer.
Very disheartening and seems a sorry state of affairs. For anything to work as it should, everyone needs to work together.
 
I resigned recently from a league that replaced me with another referee without informing me and I turned up at the game. Needless to say I didn't get a reply to my resignation email to the league. The RefSec has had numerous problems with this particular league to the extent they will not recommend new entrants to sign up. I don't think a lot of folk realise the relationships between RAs and Leagues can be very rocky and it is the teams that play by the rules that suffer.
Did you get a confirmation from the home club, if you don't I would never recommend end turning up without checking the game is still on and you are still the referee.

It depends how this happened. If the home club appointed you directly and the league subsequently appointed someone from the league panel, then the club are at fault. Whereas if they league appointed you and then subsequently replaced you without any notification of this then obviously they are at fault.
 
I officiate 2 leagues (excluding academy football):
The first covers 100% of their games with 3 officials on each game (in both divisions), with officials often left over (unless there are too many unavailable officials - this is rare)
The other constantly changes system, but the current one is as follows:
1) Volunteer for games you want/are available for when they appear on full-time
2) a week or 2 ahead of the fixtures, they allocate the rest (or as many as possible) to officials that haven't closed the date - some officials end up with 4 or 5 back-to-back youth games as a result
3) the rest are picked up by refs or sorted by clubs
Both systems work well, but I'd say the easiest is the first one. Official appointments should always take priority in my opinion (there is usually a reason these games have an appointed official and others don't!), but I don't see an issue with picking up games last minute.
 
If you pick up appointments directly from clubs, ensure that the clubs / league / competitions are affiliated to the local CFA.. Discipline would difficult for the CFA to enforce and there may be Insurance issues if not.
 
Did you get a confirmation from the home club, if you don't I would never recommend end turning up without checking the game is still on and you are still the referee.

It depends how this happened. If the home club appointed you directly and the league subsequently appointed someone from the league panel, then the club are at fault. Whereas if they league appointed you and then subsequently replaced you without any notification of this then obviously they are at fault.
The league states that if you aren't contacted you still turn up to the ground, this also applies to the away side! But yeah, either the league or the club and league decided I wasn't to be the ref.
 
The league states that if you aren't contacted you still turn up to the ground, this also applies to the away side! But yeah, either the league or the club and league decided I wasn't to be the ref.
I’m all for contacting a club if they haven’t contacted you, to avoid having to turn up on the day to only find out that you have been replaced. This would be more than frustrating if it happened to me.
 
Last edited:
I'm reading much of this and realising how lucky we are in Northants. We have a very good RDO who puts on some fantastic CPD events with decent names speaking. All leagues are officially appointed by their own appointments secretaries, but once these appointments are done, if there isn't enough to go around, both the league and the club will try and source further referees. If a club contacts you, you'd just let the appointments officer know that you've taken the game and they would appoint you officially. All quite simple really. Only once have I turned up to a game that I wasn't due to referee, and that was a Sunday league game in which the away club folded on the Saturday evening but the home club forgot to let me know. They were ordered to pay me the full match fee by the league.
 
I'm reading much of this and realising how lucky we are in Northants. We have a very good RDO who puts on some fantastic CPD events with decent names speaking. All leagues are officially appointed by their own appointments secretaries, but once these appointments are done, if there isn't enough to go around, both the league and the club will try and source further referees. If a club contacts you, you'd just let the appointments officer know that you've taken the game and they would appoint you officially. All quite simple really. Only once have I turned up to a game that I wasn't due to referee, and that was a Sunday league game in which the away club folded on the Saturday evening but the home club forgot to let me know. They were ordered to pay me the full match fee by the league.
Those standards and protocols apply in Hampshire also, including two youth leagues whose Appointments Officers each appoint to over 300 games every weekend. Sensible approach to have an Appointments Officer, plus the facility to confirm to them any games which are sourced latterly and not through them. Covered then re insurance, discipline, etc.
 
I’m all for contacting a club if they haven’t contacted you, to avoid having to turn up on the day to only find out that you have been replaced. This would be more than frustrating if it happened to me.
That's ridiculous and a recipe for disaster. Setting aside the potential for there to be two referees appointed to the same game, there's loads of other potential issues, such as the venue or kick off time could have changed, or it could have been postponed. If there isn't that communication channel between home club and referee in place things are going to go wrong.
 
That's ridiculous and a recipe for disaster. Setting aside the potential for there to be two referees appointed to the same game, there's loads of other potential issues, such as the venue or kick off time could have changed, or it could have been postponed. If there isn't that communication channel between home club and referee in place things are going to go wrong.
If you are replying to my post, then I think you have misunderstood. I am saying exactly what you have said in your last sentence in the sense that it is up to the Home club to make contact with the Referee, but if they don’t, then for the Referee to make contact with them & if there isn’t that communication, then as you say, “….things are going to go wrong” (as they did), or very likely to go wrong. However, there is a slight reservation & that is there are occasions when clubs haven’t made contact with the Referee, the Referee has attempted to make contact with the club but to no avail, so hasn’t turned up, only to find that the Secretary etc had an issue with his email, phone, urgent family issue etc. There are also Referees out there who refuse to try and make contact with the club if they haven’t been contacted and so just don’t turn up & this doesn’t sit well with me.
 
Last edited:
If you are replying to my post, then I think you have misunderstood. I am saying exactly what you have said in your last sentence in the sense that it is up to the Home club to make contact with the Referee, but if they don’t, then for the Referee to make contact with them & if there isn’t that communication, then as you say, “….things are going to go wrong (as they did).
We are in agreement, user error on my part in that I replied to the wrong post, meant to reply to RonnieM.
 
They didn't provide details of the home club... that is the league for you...
..and made/makes it more challenging for you, though was there no other way for you to try & make contact with the club, or did you eg any twitter account/web page/Referee colleagues who had recently faced similar issue but overcame etc?
 
No contact details on the League website?
Basically was assigned the game - name was on the website as being the referee and my contact details sent to the clubs. Unless I am told otherwise then I am the referee. I don't want to steal the OP query so I think yeah I could have done more to confirm on my side, but is it really just up to me? It is old news, in a couple of better leagues now that are very decent.
 
Back
Top